2025 Festival Setup

Event Chair: Jennifer Ribby

DETAILS:

SETUP

The setup team assists in unloading trucks and assembling all of the displays used during the festival:

• Assembling the village and gift shop
• Assembling the money tree enclosure
• Assembling the checkout booths
• Assembling the wreath door displays
• Assembling tree stands
• Unboxing and setting up artificial trees in their stands prior to decorating
• Fluffing tree branches from their shipping (folded up) positions to their fullest potential
• Running and taping down electrical cords for tree lighting
• Plugging in all trees and decorations to confirm lights are working
• Putting up tables for the Preview Gala silent auction and tabletop tree displays
• Unpacking and setup of crowd barriers
• Moving furniture for the Preview Gala into the appropriate rooms
• Disposal of packing and other materials in the dumpsters 

GENERAL INFORMATION

• As a volunteer, you are a goodwill ambassador for Festival of Trees and the Children’s Foundation.  You should familiarize yourself with the mission and purpose of the Festival, and how guests can assist us in promoting this mission.  You should also be familiar with the floorplan so that you can direct guests as needed, so that they can see and experience all aspects of the event.
• You must be 14 years of age to be a volunteer, unless accompanied by an adult who is assigned to work in the same area.
• Chaperones volunteering with youth groups are expected to supervise their group.  Children or other family members of chaperones who are not part of the group should not he brought to the event unless there are other adults to supervise them.
• You are free to enjoy the Festival displays after your shift, but please remain at your assigned position during your entire shift (until the next shift volunteer replaces you.)  You are responsible for letting other volunteers or a chairperson know if you need to take a restroom break, so your position does not go unstaffed while you are away.
• Please check in at the volunteer sign-in table upon your arrival.  Directions to restrooms and all other Festival areas will be given to you at check-in.
• Volunteer aprons, name badges and pins will be provided to help identify volunteers to our visitors.  Please return your apron to the volunteer sign-in table at the end of your shift.  The volunteer pin is yours to keep with our thanks.

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